Team Managers U11 – U21
Welcome Team Managers
THANK YOU FOR VOLUNTEERING! The role of team managers, coaches, assistant coaches, and safety people are an integral part to ensuring minor hockey happens in your community.
Team Officials
Each team must designate 1 Head Coach and 1 Manager who will be responsible for communicating with their League Manager.
Each team must also have at least one Safety Person registered to their team
| Division | Head Coach | Assistant Coach | Safety Person | Manager |
|---|---|---|---|---|
| U7 and U9 (all) |
Coach 1 Respect in Sport CATT CRC Checking Qualification: No |
Coach 1 Respect in Sport CATT CRC |
Safety Program Respect in Sport CATT CRC |
Respect in Sport CATT CRC |
| “C” and non-HC-carded Female Teams, U11 and above |
Coach 2 Respect in Sport CATT CRC Checking Qualification: Yes (U11 to U15) |
Coach 2 Respect in Sport CATT CRC |
Safety Program Respect in Sport CATT CRC |
Respect in Sport CATT CRC |
| U11 “A” Teams (PCAHA-carded) |
Development 1 Respect in Sport CATT CRC Checking Qualification: Yes |
Coach 2 Respect in Sport CATT CRC |
Safety Program Respect in Sport CATT CRC |
Respect in Sport CATT CRC |
| HC-Carded Teams (all “A” teams in U13 and above) |
Development 1 Respect in Sport CATT CRC Checking Qualification: Yes (in U13 and U15) |
Development 1 Respect in Sport CATT CRC |
Safety Program Respect in Sport CATT CRC |
Respect in Sport CATT CRC |
Responsibilities of PCAHA Team Managers
Team managers within the PCAHA have several critical responsibilities to ensure smooth operations and compliance with league regulations. Here are the key tasks they need to manage and the relevant PCAHA contacts to assist them:
Obtaining Game Numbers
Managers must secure game numbers for all scheduled games by coordinating with the League Manager. This ensures that each game is officially recognized and tracked within the PCAHA system.
Re-scheduling Games
When games need to be rescheduled, team managers must work with both the opposing team’s manager and the League Manager. The process includes finding a mutually agreeable date and ensuring the new schedule is updated in the league’s system. Your League Manager may have a specific protocol for re-scheduling games, please ensure you are aware of that prior to re-scheduling.
Affiliating Players
C Hockey
Team managers are responsible for affiliating players, which allows them to play for different teams within the organization under specific conditions. This includes ensuring all necessary paperwork is correctly filed and approved by your Head Coach and your Division Manager, and your League Manager. The League Manager will add the AP player to the game sheet. Players are not allowed to play unless they have been properly rostered by the League Manager.
See Section C – pg 77 in Rule Book
Communication
Be Proactive! Communicate early if you need assistance, there was an issue with your game, etc. Always follow the Communication Model.
24 Hour Rule
Absolutely critical to follow this rule, DO NOT communicate when you are angry/upset, wait 24 hours. This rule applies to players, parents, Coaches, Team Managers, League Managers, Presidents, Officials, Division Coordinators, Managing Directors… Abusive communication will NOT be tolerated!
Rosters
Team rosters are created in the Hockey Canada Registry (HCR) by your Minor Hockey Association’s Registrar. Spordle Play automatically updates every hour.
- Only players rostered within HCR, and showing up in Spordle Play, are eligible to participate in any game (except approved affiliates).
- Only team officials rostered in HCR can be added to the game in Spordle Play.
- January 10th, 2025 – last day for roster change involving a player. Team rosters are frozen as of February 10th, 2025.
- Contact your Association Registrar to fix any discrepancies – League Managers cannot update or change HCR/Spordle Play rosters!
- Check your roster in Spordle Play BEFORE EVERY GAME!
Exhibition Games
Exhibition games require a game number and must be obtained through your League Manager PRIOR to playing the game.
To obtain a number (permission), you must provide:
- Home / Away team designations
- Arena
- Date / Start Time / Finish Time
Please give the League Manager 72 hours notice. The away team must also obtain permission from their League Manager if different than the home team’s League Manager. Don’t forget the home team is responsible for scheduling a referee through their association’s RIC/Referee Assignor.
Getting Tournament Permission Numbers
Managers need to obtain permission numbers for tournaments by applying to the League Manager for authorization. This involves submitting all team and player details and complying with any additional requirements the league may have for tournament play.
Refer to the Attend a Tournament page for more details and forms needed
During/After the tournament:
Tournament Games WITHIN the BC Hockey district
- Game numbers will be provided by the tournament
- Games outside of PCAHA, but in (most regions of) BC Hockey will appear in Spordle through the tournament host
- NOTE: if the tournament is NOT recording in Spordle, notify the League Manager ASAP, so games can be created in Spordle
Tournament Games OUTSIDE the BC Hockey district
- “Game numbers” provided by the League Manager
- ALL games, regardless if home or away team, to be recorded in Spordle upon return
- Copies of ALL tournament game sheets (if used) to be submitted to the League Manager promptly upon return
Travel/Out-of-District Exhibition or Tournament Games
Refer to the Attend a Tournament page for more specific instructions and forms needed for travel
Referee Expense Allowance
| Division | 3-Official System | 2-Official System | |
| Referee | Each Linesperson | Each Referee | |
| U9 and below | N/A | N/A | $20.00 |
| U11 “C” | $40.00 | $31.00 | $40.00 |
| U11 “A” | $42.00 | $33.00 | $42.00 |
| U13 “C” | $45.00 | $35.00 | $45.00 |
| U13 “A” | $50.00 | $37.00 | $50.00 |
| U15 “C” | $52.00 | $39.00 | $52.00 |
| U15 “A” | $55.00 | $41.00 | $55.00 |
| U18 “C” | $58.00 | $43.00 | $58.00 |
| U18 “A” | $65.00 | $47.00 | $65.00 |
| U21 | $70.00 | $50.00 | $70.00 |
Electronic Game Sheets
All games are scored electronically using Spordle Play.
It is recommended that the home team have a backup device available in the event of a technical issue with the device used to record the game data in Spordle Play.
The Scorekeeper shall be provided with a copy of the Game Notes Scratchpad (which can be downloaded from https://help.hisports.app/). Female Game Notes Scratchpad is here.
In the event of a technical issue with Spordle Play or devices used for scorekeeping, the Game Notes Scratchpad will provide a backup record of the game. In such case, the Game Notes Scratchpad shall be retained and scanned/e-mailed to the League Manager.
Each team is responsible for completing the pre-game roster for their respective teams.
- Check off all players playing this game with Jersey Numbers, and “AP” if applicable
- Check off all team officials participating in the game (max of 5 per team)
- Sign the game sheet
- Off-Ice Officials (Timekeeper, Scorekeeper) will be added before the game
- Scorekeeper is responsible for all game data including start & end time, period minutes, shots on goal (when tracking), goals, assists, penalties
By fulfilling these responsibilities, team managers play a crucial role in ensuring the smooth operation of their teams within the PCAHA framework. They facilitate communication, compliance, and organization, contributing to a well-managed hockey season.